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<param name="text1" value="DO YOU MANAGE CONTRACTS?">
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<param name="text2" value="MINING OR CONSTRUCTION CONTRACTS?">
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<param name="text3" value="THEN YOU'VE COME TO THE RIGHT PLACE!">
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<font size="2"><B><a class="orangegreen" href="whyusemontbaymaroonindexpage.html" target="_blank">Why use Montbay?</a></B><font color=#808080></font><br></a>
<font size="2"><a class="orangegreen" href="whatiscontractmanagementmaroonindexpage.html" target="_blank">What <B>is</B> Contract Management?</a><br>
<font size="2"><a class="orangegreen" href="capabilitystatementmontbayaug00.htm" target="_blank">Capability Statement</a><br>
<font size="2"><a class="orangegreen" href="termsofengagementjuly00.htm" target="_blank">Terms of Engagement</a><br>
<font size="2"><a class="orangegreen" href="lettersofcommendation.htm" target="_blank">Letters of Commendation</a><br>
<font size="2"><a class="orangegreen" href="companydetails.html" target="_blank">Company details</a><br>
<font size="2"><a class="orangegreen" href="tipoftheday.html" target="_blank">Tip of the Day</a><br>
<A class="orangegreen" HREF="mailto:tim.gray@montbay.com.au">Email Montbay Now
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tips[1]='Use unique document numbers for incoming and outgoing documentation.'
tips[2]='Keep progress on track with regular reports and meetings.'
tips[3]='Maintain correspondence registers to track documentation.'
tips[4]='Be careful not to violate the contractors "independent" status by directing "how" the work should be done (over and above the requirements of the contract).'
tips[5]='Keep a separate "Chronological File" as a backup of all documentation.'
tips[6]='Keep a daily diary or sign off on the contractors daily reports as a detailed record of the work performed.'
tips[7]='Stamp "Received Date" on hardcopy of all incoming documentation.'
tips[8]='Ensure that the daily diary/daily report captures full and relevant information relating to resources and materials used, dayworks, delays, and times for all activities.'
tips[9]='Print out all contract related email and attachments, and register them as correspondence.'
tips[10]='Track "claimed to date" and "certified to date" values in Progress Claims/Certificates.'
tips[11]='Do not overdo the number of filing categories - the system will get too cumbersome.'
tips[12]='Forecast final quantities and values at completion (including both scheduled items and variation items).'
tips[13]='File original documentation immediately and use copies for action/distribution.'
tips[14]='Attempt to foster a relationship with the contractor in which both parties are fair and reasonable (with particular focus on claims for variation and their assessment).'
tips[15]='Maintain a Site Instruction register - site instructions very often give rise to claims for variation.'
tips[16]='Where possible build incentives into the contract which result in a "win/win" situation for both parties.'
tips[17]='Minutes of Meetings to be signed as "Accepted as a True Record" by both parties (with any corrections agreed and marked on all copies) prior to the commencement of the following meeting.'
tips[18]='As a philosophy use the "KISS" (Keep it Simple, Stupid) principle when writing documentation.'
tips[19]='Do not use meetings alone to convey important contractual information/decisions - always follow up with a separate letter.'
tips[20]='Maintain a Drawings Register (if you issue Drawings) that records the revision number of each and every drawing issued to the contractor with the date of issue.'
tips[21]='Maintain a Variations Register.'
tips[22]='Ensure that your site personnel are fully conversant with their rights and obligations under the contract - the contract should NOT live in the bottom drawer, out of sight and out of mind!'
tips[23]='Use Variations Orders to close out agreed/determined variations when their full extent is known.'
tips[24]='Ensure that a Deed of Release is incorporated in the contract and signed by the contractor before final payment is made.'
tips[25]='Maintain a Claims Log which summarizes the Principals forecast liabilities at completion, the contractors claimed values to date, and the agreed/determined values of variations to date.'
tips[26]='Ensure that your staff are raising variations for savings, and not just "extras".'
tips[27]='Update the Claims Log regularly and ensure that it is reported to senior management.'
tips[28]='Attempt to agree the value of Progress Payments with the Contractor progressively.'
tips[29]='Focus on resolving claims in a timely manner to prevent them accumulating.'
tips[30]='Use a "Kick Off" meeting to ensure that all prerequisites are met prior to giving the Contractor "Possession of Site".'
tips[31]='If you do not perform your obligations within the time constraints in the contract you will find it hard to take action against the Contractor when he/she does not abide by time constraints.'
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<font size="-2">montbay pty ltd 2000</font><br>
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